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Professional presence on the global stage
International conferences, congresses and award ceremonies bring together people from different cultural backgrounds. Professional conference interpreting is essential to ensure that messages can overcome language barriers.
If you are planning an international conference, you should contact us at an early stage. We will support you with professional interpreters, technical equipment and assistance with all aspects of planning to ensure that your event runs smoothly.
So that every voice is heard and understood
Professional conference interpreters not only have excellent language and technical skills, but also prepare intensively for terminology, topics and speakers. In sensitive areas such as medicine and pharmacy, technology and mechanical engineering or cultural events, in-depth specialist knowledge is essential. Our interpreters guarantee accurate, culturally sensitive and professional communication, no matter how complex the content.
Whether it’s an international conference, a multilingual press conference or a virtual event, we ensure that your message comes across clearly, professionally and convincingly. Thanks to our experience in areas such as court hearings, specialist conferences, certification audits and award ceremonies, we find the right linguistic solution for every setting. On request, we can also provide the appropriate technical equipment for face-to-face meetings, hybrid formats or fully digital events.
Your questions – Our answers
If you have any further questions, please do not hesitate to contact us!
What is conference interpreting?
Conference interpreting is a specialized form of interpreting in which interpreters translate into another language simultaneously with the speaker. This method is primarily used at international conferences, meetings, or large events.
How does conference interpreting work?
Conference interpreters translate spoken words directly and in real time. Not only is the content accurately reproduced, but the meaning and cultural aspects of what is said are also taken into account. Precise and understandable transmission is particularly important to ensure communication between international participants.
Important: Since this type of interpreting requires a very high level of concentration, it is usually only performed in one language direction only — for example, from English to German or vice versa. If interpreting is required in both directions at the same time, at least two conference interpreters should be scheduled.
For long or complex events, conference interpreters work in teams of 2-3 people. They switch every 20-30 minutes to ensure that the interpreters remain focused and receptive at all times.
What technical equipment is required for conference interpreting?
For large events, especially those attended by a big audience, special interpreting equipment is required to ensure clear and uninterrupted transmission. This includes:
- Interpreting booths: These are particularly important for avoiding background noise and ensuring high sound quality.
- Simultaneous interpreting system: This allows listeners to select the channel in their native language via headphones.
Is every interpreter suitable for conferences?
The professional title “conference interpreter” is not protected in Germany, nor are the professional titles “interpreter” and “translator”. However, it takes specific training as a conference interpreter (e.g., M.A. in Conference Interpreting) or years of experience at several hundred conferences before one can be considered a true conference interpreter.
Do you have any further questions? Please feel free to contact us!
By phone on +49 (0) 711 995 222 20
or by email to mail@resartus.de.
- The highest quality standards
- Work according to DIN EN ISO 17100
- Native speaker principle
- Security and data protection
- Customer-oriented project management
Planning a conference with interpreters
Are you planning an international conference with participants of different mother tongues? Then professional interpretation is essential so that everyone understands what is being said. Multiple conference interpreters simultaneously interpret contributions into several languages. The listeners can then select the appropriate channel via their headphones and follow what is being said in their native language. If necessary, in half a dozen languages from which they can choose freely. In order to organize a large team of interpreters and plan the interpretation, we recommend the following approach:
1. Define Framework Data
Set the date, duration and location, as well as the desired languages. These details are essential for the choice of interpreters. Also, make sure you are aware of which languages guest speakers are using so that you address the correct language. Otherwise, you may be in for a bad surprise!
From here we can take over for you if you like.
2. Get in Contact
Contact interpreters in good time, as they also usually need preparation time, especially for specialized conferences. It is important that two interpreters are always used for one language, so that they can alternate roughly every half hour. Some interpreters already have established partners and can be hired directly as a team.
3. Offers and Contracts
Depending on the duration and travel distance, the interpreters will prepare make you an offer. Particularly in the case of events lasting several days, catering and accommodation also play a role, as does thematic preparation time in the case of events that are particularly demanding in terms of subject matter. Often, travel expenses and accommodation are charged at a flat rate, as many interpreters organize this themselves. Keep all contract details in writing. Normally, half-day or full-day rates are charged; additional hours incurred are charged per hour or part thereof. The topic of substitution should also play a role should emergencies arise.
4. Preparation of the Interpreters
The more information is provided beforehand, the better the interpretation will be later on, especially in the case of complex technical topics. Provide interpreters with white papers, presentations, or other conference materials as soon as possible. If requested, many interpreters also offer to translate relevant documents such as handouts for the audience. However, this should be addressed well in advance.
5. Conduct a Digital Preparatory Meeting
In order for the interpreters to get to know each other, it makes sense to hold a preparatory meeting. Within this setting, you can gather and resolve existing issues so that everyone is on the same page. Holding this preparatory meeting digitally saves time and travel costs, especially if there are a larger number of interpreters. Plan this well in advance.
6. Interpreting Equipment
Check which technical facilities (booths, microphones, headsets) are already available at the conference location. Conference hotels in particular are often already equipped with interpretation equipment, but this is not always the case. For 20 or more participants, we recommend one interpreting booth per language to minimize background noise. In addition, you need broadcast microphones for speakers as well as interpreters and enough headphones for the audience. Note that booths should only be set up by technicians.
We also recommend an equipment check before the start of the event, especially if the venue’s equipment is being used. Also, keep alternatives in mind should a microphone or headphone fail.
7. Carrying out the Event
If everything has been organized, the event should run seamlessly. It is important for the interpreters to know who to contact on site in case of further questions, so a contact person should be determined who can be reached on site or by phone during the conference.
8. Billing
Keep a record of the interpreter’s exact deployment times should additional hours have been incurred. These are added to the billing in half-day or full-day rates.
9. Evaluation
Schedule an evaluation meeting with the interpreters, if possible. This is especially important if you plan to hold more conferences in the future. Ask for feedback regarding equipment and procedures to optimize your processes.
Where our interpreters and translators work
Our conference interpreters are available for our customers on a calendar day basis throughout Germany. Whether you need a face-to-face interpreter on-site, during a meeting digitally, or via telephone, we are here for you!
Our interpreters regularly work at public authorities, schools, lawyers and doctors, including the cities of Berlin, Hamburg, Munich, Cologne, Frankfurt (Main), Stuttgart, Düsseldorf, Leipzig, Dortmund, Essen, Bremen, Dresden, Hanover, Nuremberg, Duisburg, Bochum, Wuppertal, Bielefeld, Bonn, Münster, Karlsruhe, Mannheim, Augsburg, Wiesbaden, Mönchengladbach, Gelsenkirchen, Braunschweig, Aachen, Kiel, Chemnitz, Halle (Saale), Magdeburg, Freiburg im Breisgau, Krefeld, Mainz, Lübeck, Erfurt, Oberhausen, Rostock, Kassel, Hagen, Saarbrücken, Potsdam, Hamm, Ludwigshafen am Rhein, Mülheim an der Ruhr, Oldenburg, Osnabrück, Leverkusen, Heidelberg, Solingen, Darmstadt, Herne, Neuss, Regensburg, Paderborn, Ingolstadt, Offenbach am Main, Fürth, Würzburg, Ulm, Heilbronn, Pforzheim, Wolfsburg, Göttingen, Bottrop, Reutlingen, Koblenz, Bremerhaven, Erlangen, Bergisch Gladbach, Trier, Recklinghausen, Jena, Remscheid, Salzgitter, Moers, Siegen, Hildesheim, Gütersloh, Kaiserslautern, Cottbus, Witten, Hanau, Schwerin, Esslingen am Neckar, Ludwigsburg, Gera, Iserlohn, Tübingen, Düren, Flensburg, Zwickau, Gießen, Ratingen, Lünen, Villingen-Schwenningen, Konstanz, Marl, Worms, Velbert, Minden, Neumünster, Dessau-Roßlau, Norderstedt, Delmenhorst, Bamberg, Viersen, Marburg, Rheine, Wilhelmshaven, Lüneburg, Gladbeck, Troisdorf, Bayreuth, Dorsten, Detmold, Arnsberg, Landshut, Castrop-Rauxel, Lüdenscheid, Brandenburg an der Havel, Bocholt, Aschaffenburg, Celle, Kempten (Allgäu), Fulda, Aalen, Lippstadt, Dinslaken, Kerpen, Herford, Rüsselsheim am Main, Weimar, Sindelfingen, Neuwied, Plauen, Dormagen, Neubrandenburg, Grevenbroich, Rosenheim, Herten, Bergheim, Schwäbisch Gmünd, Garbsen, Friedrichshafen, Wesel, Offenburg, Hürth, Stralsund, Greifswald, Langenfeld (Rhineland), Neu-Ulm, Unna, Euskirchen, Göppingen, Frankfurt (Oder), Hameln, Eschweiler, Stolberg (Rhineland), Meerbusch, Görlitz, Sankt Augustin, Hilden, Waiblingen, Baden-Baden, Lingen (Ems), Langenhagen, Hattingen, Bad Homburg vor der Höhe, Bad Salzuflen, Pulheim, Nordhorn, Schweinfurt, Neustadt an der Weinstraße, Wetzlar, Passau, Menden (Sauerland), Ahlen, Frechen, Kleve, Wolfenbüttel, Ibbenbüren, Bad Kreuznach, Gummersbach, Ravensburg, Speyer, Goslar, Willich, Böblingen, Erftstadt, Peine, Elmshorn, Rastatt, Emden, Heidenheim an der Brenz, Lörrach, Freising, Leonberg, Frankenthal (Pfalz), Bergkamen, Rheda-Wiedenbrück, Bad Oeynhausen, Bornheim, Gronau (Westphalia), Cuxhaven, Straubing, Dachau, Stade, Singen (Hohentwiel), Soest, Hennef (Sieg), Lahr/Black Forest, Alsdorf, Landau in der Pfalz, Dülmen, Melle, Oberursel (Taunus), Herzogenrath, Schwerte, Neunkirchen, Filderstadt, Hof, Lutherstadt Wittenberg, Fellbach, Rodgau, Albstadt, Weinheim, Gotha, Bünde, Oranienburg, Bruchsal, Kaufbeuren, Neustadt am Rübenberge, Brühl, Memmingen, Lehrte, Falkensee, Erkrath, Rottenburg am Neckar, Pinneberg, Kaarst, Bietigheim-Bissingen, Erkelenz, Kamen, Wismar, Gifhorn, Weiden in der Oberpfalz, Borken, Nettetal, Eisenach, Heinsberg, Amberg, Dreieich, Aurich, Homburg, Ansbach, Nordhausen, Laatzen, Seevetal, Siegburg, Wunstorf, Königswinter, Nürtingen, Coburg, Schwabach, Monheim am Rhein, Kirchheim unter Teck, Eberswalde, Bensheim, Freiberg, Lemgo, Schwäbisch Hall, Germering, Halberstadt, Neumarkt in der Oberpfalz, Hückelhoven, Pirmasens, Buxtehude, Weißenfels, Leinfelden-Echterdingen, Bernau bei Berlin, Löhne, Schorndorf, Buchholz in der Nordheide, Freital, Maintal, Hofheim am Taunus, Völklingen, Ahaus, Ettlingen, Ostfildern, Stendal, Ilmenau, Mettmann, Würselen, Niederkassel, Bautzen, Pirna, Bitterfeld-Wolfen, Neu-Isenburg, Langen, Haltern am See, Papenburg, Greven, Königs Wusterhausen, Kamp-Lintfort, Backnang, Warendorf, Fürstenfeldbruck, Beckum, Suhl, Kehl, Erding, Wesseling, Coesfeld, Tuttlingen, Mühlhausen/Thüringen, Emsdetten, Voerde (Niederrhein), Limburg an der Lahn, Porta Westfalica, Cloppenburg, Sankt Ingbert, Sinsheim, Meppen, Winsen (Luhe), Ingelheim am Rhein, Mörfelden-Walldorf, Lage, Leer, Wermelskirchen, Datteln, Crailsheim, Saarlouis, Kempen, Seelze, Balingen, Steinfurt, Viernheim, Dietzenbach, Goch, Zweibrücken, Barsinghausen, Bad Vilbel, Hemer, Radebeul, Merseburg, Kornwestheim, Geldern, Ahrensburg, Deggendorf, Wedel, Stuhr, Uelzen, Biberach an der Riß, Korschenbroich, Rheinfelden (Baden), Vechta, Jülich, Lampertheim, Bernburg (Saale), Wernigerode, Bad Nauheim, Hoyerswerda, Forchheim, Naumburg (Saale), Delbrück, Fürstenwalde/Spree, Achim, Itzehoe, Georgsmarienhütte, Herrenberg, Altenburg, Radolfzell am Bodensee, Nienburg, Oer-Erkenschwick, Ganderkesee, Bramsche, Kreuztal, Emmerich am Rhein, Rheinberg, Geestland, Weyhe, Neuruppin, Werl, Burgdorf, Gevelsberg, Einbeck, Geesthacht, Schönebeck, Lohmar, Haan, Osterholz-Scharmbeck, Weil am Rhein, Ennepetal, Taunusstein, Friedberg, Bad Hersfeld, Andernach, Gaggenau, Merzig, Neuburg an der Donau, Meschede, Riesa, Werne, Schwedt/Oder, Wedemark, Bretten, Vaihingen an der Enz, Rietberg, Friedberg (Hessen), Tönisvorst, Waltrop, Saalfeld, Saale, Oelde, Landsberg am Lech, Schwandorf, Northeim, Güstrow, Kelkheim, Taunus, Springe, Unterschleißheim, Bad Zwischenahn, Rendsburg, Bühl, Höxter, Rösrath, Mühlheim am Main, Schwelm, Idar-Oberstein, Bad Neuenahr-Ahrweiler, Geislingen an der Steige, Rödermark, Meißen, Winnenden, Grimma, Wegberg, Henstedt-Ulzburg, Kevelaer, Königsbrunn, Leichlingen, Rheinland, Olching, Emmendingen, Blankenfelde-Mahlow, Baunatal, Hattersheim am Main, Sundern (Sauerland), Mechernich, Verden (Aller), Zeitz, Reinbek, Griesheim, Geilenkirchen, Wetter (Ruhr), Arnstadt, Garmisch-Partenkirchen, Neukirchen-Vluyn, Overath, Baesweiler, Weinstadt, Leimen, Aschersleben, Rheinbach, Lohne (Oldenburg), Wangen im Allgäu, Teltow, Schloß Holte-Stukenbrock, Hamminkeln, Strausberg, Ludwigsfelde, Wiesloch, Remseck am Neckar, Neckarsulm, Lauf an der Pegnitz, Butzbach, Werder (Havel), Heiligenhaus, Hennigsdorf, Ehingen, Hohen Neuendorf, Nordenham, Mühlacker, Pfaffenhofen an der Ilm, Weiterstadt, Heppenheim (Bergstrasse), Sangerhausen, Selm, Bingen am Rhein, Kulmbach, Bad Honnef, St. Wendel, Helmstedt, Achern, Köthen (Anhalt), Zirndorf, Lübbecke, Lindau (Bodensee), Groß-Gerau, Brilon, Geretsried, Rinteln, Schleswig, Friedrichsdorf, Verl, Lennestadt, Unterhaching, Roth, Plettenberg, Pfungstadt, Rottweil, Harsewinkel, Wiehl, Weingarten, Petershagen, Zittau, Horb am Neckar, Idstein, Salzkotten, Rudolstadt, Obertshausen, Staßfurt, Norden, Ditzingen, Schmallenberg, Delitzsch, Lüdinghausen, Meckenheim, Meiningen, Stutensee, Espelkamp, Markkleeberg, Sprockhövel, Bad Oldesloe, Öhringen, Warstein, Olpe, Ellwangen (Jagst), Vaterstetten, Ronnenberg, Isernhagen, Syke, Attendorn, Rathenow, Waldshut-Tiengen, Übach-Palenberg, Varel, Senftenberg, Limbach-Oberfrohna, Bad Mergentheim, Haren (Ems), Eisenhüttenstadt, Riedstadt, Quedlinburg, Bedburg, Freudenstadt, Hann, Münden, Döbeln, Calw, Moormerland, Alfter, Sonneberg, Korbach, Mosbach, Starnberg, Salzwedel, Waldkraiburg, Sehnde, Herzogenaurach, Jüchen, Dillenburg, Gelnhausen, Husum, Wandlitz, Netphen, Warburg, Wallenhorst, Walsrode, Lutherstadt, Eisleben, Westerstede, Leutkirch im Allgäu, Bad Soden am Taunus, Wertheim, Herdecke, Rastede, Vreden, Lengerich, Weilheim in Oberbayern, Nagold, Senden, Überlingen, Edewech, Gersthofen, Bad Kissingen, Laupheim, Friesoythe, Karben, Neusäß, Stadthagen, Gardelegen, Glauchau, Apolda, Donaueschingen, Kaltenkirchen, Büdingen, Metzingen, Spremberg, Rotenburg (Wümme), Kitzingen, Bad Harzburg, Radevormwald, Heide, Waldkirch, Karlsfeld, Elsdorf, Eppingen, Ilsede, Eckernförde, Hockenheim, Ottobrunn, Flörsheim am Main, Schwetzingen, Stadtallendorf, Sonthofen, Xanten, Versmold, Eschborn, Halle (Westphalia), Osterode am Harz, Bad Rappenau, Büren, Haar, Zerbst, Anhalt, Aichach, Geseke, Puchheim, Quickborn, Lindlar, Sondershausen, Groß-Umstadt, Soltau, Neu Wulmstorf, Seligenstadt, Westoverledingen, Schramberg, Eislingen/Fils, Rees, Waren (Müritz), Günzburg, Wipperfürth, Wülfrath, Waghäusel, Traunreut, Germersheim, Mühldorf am Inn, Gauting, Fröndenberg/Ruhr, Coswig, Werdau, Steinhagen, Traunstein, Panketal, Luckenwalde, Herborn, Nidderau, Nördlingen, Enger, Reichenbach im Vogtland, Wachtberg, Bruchköbel, Blieskastel, Mössingen, Schwanewede, Schifferstadt, Senden, Greiz, Schortens, Bad Krozingen, Kleinmachnow, Meinerzhagen, Duderstadt, Aue-Bad, Schlema, Hörstel, Zülpich, Wittmund, Stadtlohn, Uetze, Burgwedel, Haßloch, Rheinstetten, Neufahrn bei Freising, Bad Waldsee, Lichtenfels, Wildeshausen, Neustrelitz, Leinefelde-Worbis, Bad Salzungen Wilnsdorf, Bad Schwartau, Oberkirch, Gröbenzell.
